Facilities Co-ordinator

Facilities Co-ordinator

£28,000-30,000

Temporary

THE COMPANY:

Join a Growing and Evolving Organisation!

Step into a role where your contributions will shape the future of primary insurance service provision. As a Facilities Co-ordinator, you will be at the heart of our office relocation project, ensuring a seamless transition and maintaining high standards in our new workspace.

THE ROLE:

Why This Role Stands Out:

• Impactful Work: Play a pivotal role in the relocation of our offices, ensuring a smooth transition and setting up a new, efficient workspace.
• Professional Growth: Engage in diverse tasks that will enhance your skills in facilities management, health and safety, and customer service.
• Collaborative Environment: Work closely with a dedicated Facilities Manager and a supportive team, fostering a culture of cooperation and mutual respect.
• Dynamic Responsibilities: From updating procedures to managing office moves, your role will be varied and engaging, keeping you motivated and challenged.

Key Responsibilities:

• Office Relocation: Focus on tasks related to the office relocation project, including the closure of the old office and setting up the new one.
• Procedures and Policies: Assist in drafting and updating procedures and policies, including health and safety protocols and risk assessments.
• Access Passes: Create and manage access passes for staff, ensuring all information is accurately recorded in the access control system.
• Induction Process: Develop a comprehensive induction process for new and existing employees, potentially incorporating an online component.
• Office Guide: Create a detailed PowerPoint guide for staff, covering desk bookings, meeting rooms, and locker usage.
• Move Plan: Assist the Facilities Manager in planning and communicating the office move, coordinating with stakeholders.
• Office Move Logistics: Obtain quotes for removal services, including crate hire, personal moving boxes, and furniture relocation.
• Ordering Supplies: Collaborate with the Facilities Administrator to order necessary office supplies, including stationery and hospitality items.
• Fire Safety: Arrange fire risk assessments, order fire safety equipment, and coordinate fire warden training.
• First Aid: Manage first aid supplies and training, ensuring compliance with safety standards.

 
THE PERSON:

Key Skills & Experience:

• Facilities Co-ordination: Experience in a facilities environment, focusing on soft services.
• Attention to Detail: Highly organised with the ability to prioritise tasks and manage resources efficiently.
• Technical Aptitude: Methodical mindset with strong problem-solving skills.
• Hospitality Services: Knowledge of hospitality or reception services, with experience in client interactions.
• Customer Orientation: Professional approach to customer service, delivering reliable and high-quality support.
• Microsoft Office Proficiency: Competent in using Microsoft Office to create and update documents and spreadsheets.
• Resilience and Confidence: Ability to handle demanding tasks and stay calm under pressure.
• Team Player: Strong collaboration skills, supporting team goals and fostering a cooperative environment.
• Effective Communication: Clear and articulate in both oral and written communication, adapting to different audiences.
• Flexibility and Adaptability: Eager to learn and adapt to new situations, handling a diverse range of tasks effectively.

Desired Qualifications:

• Qualification in facilities management, business management, business administration, or a related field is desirable.
• GCSE/NVQ or equivalent.

Inclusive Culture:

• Demonstrate inclusive behaviour and encourage colleagues to contribute to a positive, respectful workplace. Ensure compliance with the Code of Conduct and FCA Conduct Rules.
• Embrace this role to make a significant impact and grow professionally within a supportive and dynamic environment.

Our mission: To be the leading Business Services recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts

 

Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple:  Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!

 

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114